Accident Reporting

Accident Reporting Procedure for all members of Basildon AC

This procedure is to ensure continued ‘duty of care’ for members during an accident or incident and to ensure compliance with reporting records are kept up-to-date.

The 4 main areas covered are:

  1. An accident during club training hours at the Basildon Sporting Village
  2. An accident at the BSV outside of club training hours
  3. An accident offsite during club training hours (ie road sessions, hill session etc)
  4. An accident offsite outside of club training hours (ie weekends or other)

In the event of accident or injury:

1. When at the Track or Sport Hall locations (Gloucester Park/Basildon Sporting Village) during club dedicated training hours.

  • On becoming aware of a serious injury
  • Contact the Duty Manager at the BSV (Basildon Sporting Village)centre via the reception desk
  • BSV have fully trained First Aid staff on duty at all times
  • They will in turn put out a PA announcement and radio call “First Aid to “indicated area” immediately”
  • If requested by the Duty Manger dial 999 to contact an ambulance giving the site address which is:

    • Basildon Sporting Village, Cranes Farm Road, Basildon, Essex SS14 3GR
  • BSV will arrange one of their staff to meet the ambulance.
  • BSV staff will complete their appropriate paper work which covers the centre.
  • Note: Basildon AC member who reported the incident will also be required to record the incident in the ‘Club Accident Report book’

    • This is located in the Officials room known as our club canteen.
    • If this is not open then keys are available from Wendy or Vespa
  • If an ambulance is involved the member who reported the accident will also be required to fill in the UK Athletics Accident Report form – Location: in the Club Accident Book or online at:
    www.britishathletics.org.uk/Governance/Health…

    • Note a copy will need to be sent to UK Athletics at the following address:
      Either emailed to: mhunt@uka.org.uk or posted to: Health & Safety Department, UK Athletics, Athletics House, Alexander Stadium, Walsall Road, Perry Barr, Birmingham B42 2BE
  • If injury is caused by Equipment please record all details and nominate someone to photo the equipment and record any comments relevant to the incident.

    • Details also to go onto UK Athletics Accident / Incident report form before sending.
  • Minor Injury club holds 1st Aid kit in Officials Room known as our canteen were any minor treatment by a 1st Aider can be given and must be recorded in Club Accident Report book and parent / carer informed of incident in person.

    • Note: A member of the Basildon AC First Aid team will check the contents of the First Aid Kit weekly and ensure that any replacement items (those used or out-of-date) are ordered immediately:
      The Basildon AC First Aiders will be listed at the entry point to the club and also in the Officials Room

2. When at the Track or Sport Hall locations (Gloucester Park/Basildon Sporting Village) Outside club dedicated training hours.

  • On becoming aware of a serious injury
  • Contact the Duty Manager at the BSV (Basildon Sporting Village)centre via the reception desk
  • BSV have fully trained First Aid staff on duty at all times
  • They will in turn put out a PA announcement and radio call “First Aid to “indicated area” immediately”
  • If requested by the Duty Manger dial 999 to contact an ambulance giving the site address which is:
    • Basildon Sporting Village, Cranes Farm Road, Basildon, Essex SS14 3GR
  • BSV will arrange one of their staff to meet the ambulance.
  • BSV staff will complete their appropriate paper work which covers the centre

Note: as this is not an official club training time there is no need to complete the Club Accident Book

3. Incident or accident offsite during club training hours but away from the BSV venue stated above

  • Should this happen off site Dial 999 for ambulance if required and record and report all details as indicated on 1) above for ‘Club Accident Report book’ and also complete the UK Athletics accident reporting form.
  • Contact Club Committee/Lead Coach to register the incident.

4. Incident or accident offsite and outside of club training hours

  • Should this happen off site Dial 999 for ambulance if required and record and report all details as indicated on 1) above for ‘Club Accident Report book’ and also complete the UK Athletics accident reporting
  • form.

  • Contact Club Committee/Lead Coach to register the incident.